Adding OKVED codes for LLCs in 2018

How to add OKVED for an LLC in 2018: step-by-step instructions for entrepreneurs planning to expand their field of activity.

Many people are interested how to add OKVED codes for LLC in 2018, because every now and then you hear about additions or changes to activity codes. On July 11, 2016, the OKVED-2 classifier was put into effect; in addition, by orders of ROSSTAT, some OKVEDs may be introduced or excluded.

It should be understood that LLC can add additional OKVED codes at any time, so there is no point in indicating dozens of codes in the application. It is enough to decide on the ones you need, declaring as the main code the one from which you expect more profit.

And now about how an LLC can change the main OKVED code and how to add other codes. Adding OKVED codes for an LLC occurs in one of two scenarios, depending on how you drew up the charter. So, how to add OKVED codes for LLC, step-by-step instructions:

Amendments to OKVED in LLC

For entering additional OKVED codes for an LLC with editing the charter, you have to pay a state fee of 800 rubles. If you add codes using the P14001 form, you will not incur any expenses.

If you are interested, how to change OKVED for LLC in 2018, keep in mind that when choosing codes you should use the 2004 edition of the Classifier (OKVED-2).

Sample application for adding OKVED for LLC 2018:

Change of the main OKVED LLC

We figured out how to open a new OKVED for an organization. If we are talking about changing the main code, then an application to change OKVED for an LLC is selected according to the same principle - depending on the charter. There is a similar procedure for how an LLC can change its OKVED registration code. The old, excluded main code is indicated on sheet H in clause 2.1, the new one - in clause 1.1, if you want to add an OKVED code from those that were not selected previously. If additional code goes into the main ones, it must be indicated in clause 1.1. and in paragraph 2.2.

P14001 sample of filling out sheet H, paragraphs 1.1 - 1.2

Sample filling P14001 - Addition of OKVED, paragraphs 2.1 - 2.2

We hope the information on how to add OKVED for an LLC in 2018, step-by-step instructions, was useful to you. To understand everything better, watch this useful video:

Change in types of LLC activities

Species data economic activity LLCs are entered into the Unified State Register of Legal Entities upon registration of the company along with other information (129-FZ dated 08.08.2001). They are reflected in the form of OKVED codes (all-Russian classifier). It is customary to include one main and several additional activities.

When a company develops, expands its field of activity or changes its market segment, it becomes necessary to make amendments to the register: increasing the list of additional types of activities or changing the initially declared OKVED codes.

The Civil Code of the Russian Federation states that only types of activities with signs of entrepreneurial activity (aimed at systematically generating profit) are entered into the Unified State Register of Legal Entities.

Accordingly, if some business transaction was carried out once, without the purpose of obtaining commercial benefits, then there is no need to amend the register. For example, the sale of excess dishes in order to get rid of them, carried out by an organization providing catering services.

The founders of the LLC, if necessary, can make the required changes to the current Charter of the LLC. Procedure and rules - follow the link.

How the state registration of an LLC is carried out and what documents are required for this, read our step-by-step instructions.

The LLC operates on the basis of the Charter. you can download a sample LLC Charter and familiarize yourself with the rules for its preparation.

If a new activity falls under the definition of entrepreneurial, there is a need to contact the local tax authority to make changes to the OKVED codes in the Unified State Register of Legal Entities. Clause 5 of Article 5 of Law 129-FZ regulates the time frame for making amendments - 3 working days after the start of a new activity. Failure to comply with them may result in administrative penalties and a fine of 5,000 rubles.

To contact the tax office, you should collect a set of documents, the contents of which will depend on information about the types of activities specified in the organization’s charter.

Required documents

If the company’s constituent documents specify the types of activities and their list is closed, then changes will need to be made both to the Unified State Register of Legal Entities and to the organization’s charter. This procedure will be regulated by Art. 17 clause 1 of law 129-FZ. In this case, the following must be submitted to the tax office:

• application form P13001, signed and certified by a notary;
• list of OKVED codes;
• a copy of the applicant's passport;
• TIN, OGRN certificates;
• charter of the organization, taking into account current changes, in 2 copies;
• extract from the Unified State Register of Legal Entities (up to 5 days);
• decision to amend the charter (adopted by the founders);
• receipt of payment of state duty (800 rubles).

However, the law does not oblige the types of activities to be specified in the charter, so many LLCs indicate in the document that the company can conduct any activity that is not prohibited by law, or use an open list of OKVED codes with the characteristic phrase: “the company has the right to carry out other types of activities.” In this case, the rules of procedure are determined by paragraph 2 of Art. 17 of Law 129-FZ. A set of documents must be submitted to the tax authority, including

• notarized statement form P14001;
• a photocopy of the applicant's passport;
• certificates of OGRN and TIN of the company;
• decision or protocol on changing information in the register;
• extract from the Unified State Register of Legal Entities (up to 5 days).

Before submission, all multi-page documents can be numbered and stitched or simply stapled (since 2013, according to letter dated September 25, 2013 No. SA-3-14/3512@, firmware is not required).

It is important to provide accurate information, complete all documents correctly, and fill out the application correctly. Otherwise, the tax office may decide not to register the changes, and you will have to go through the entire procedure again.

Filling out applications

Sheet L page 1 of application R13001 (or sheet N page 1 of form R14001) is intended to indicate the types of activities subject to inclusion in the Unified State Register of Legal Entities, and sheet L page 2 (or N page 2) is intended to be excluded.

To add additional types of activities, you should select the necessary codes according to OKVED, enter them in sheet L page 1 of application R13001 (or N page 1 of form R14001) in the line “Codes of additional types of activities”.

To exclude additional types of activities, you must select the codes to be excluded and enter them on sheet L page 2 of application P13001 (or sheet N page 2 of form P14001) in the line “Codes of additional types of activities”.

If it is necessary to change the main type of activity, then you should enter the new code in sheet L page 1 (or sheet N page 1) of the application in the cells of the “Code of the main activity”, and then enter the old code in sheet L page 2 (sheet N p.2) also in the line “Code of the main activity”. If you need to leave the old code of the main activity, then you should enter it as an additional one on sheet L page 1 of application P13001 (or sheet N page 1 of form P14001) in “Codes of additional activities”.

Application forms and samples can be downloaded here:

Attention! When filling out applications P13001 and P14001, you should remember

1. There must be one main activity code.
2. At least 4 digital characters of the type of activity must be indicated.
3. Codes are written from left to right line by line.
4. If there are many codes, several sheets L or H of the application are filled out.
5. It is not necessary to print out and number blank sheets (if you just need to add codes, then the blank sheet L or N page 2 can be excluded).

Certification of signature by a notary

In order to notarize an application form P13001 or P14001, it is necessary to prepare a package of documents consisting of

• TIN certificates,
• OGRN certificates,
• the applicant's passport and its copies,
• LLC charter,
• decisions to create a company,
• extracts from the Unified State Register of Legal Entities no older than a month,
• statistics codes,
• an order or decision to appoint the head of the company to confirm the powers of the applicant,
• certificates of changes in the Unified State Register of Legal Entities (if any were made),
• decisions of the founders of the company - grounds for making current amendments.

The applicant must be the head of the LLC. The document is signed personally by him in the presence of a notary.

Submitting documents to change OKVED codes

You can submit documents to the Federal Tax Service different ways:

1. Upon personal appearance of the manager or his legal representative (with a standard power of attorney) to the registration service. In this case, the Unified State Register of Legal Entities (and the new charter if it is changed) will be ready in 5 working days, as stated in the receipt, which is handed to the applicant. In case of failure to appear on the appointed day, the document on the changes will be sent to the legal address of the LLC by mail.
2. By post with a description of the attachment. When sent in this way, the Unified State Register of Legal Entities sheet and the new charter or decision to refuse to register changes are sent by mail to the legal address of the LLC.

At this stage, the procedure for registering changes in activities in the Unified State Register of Legal Entities is completed.

Receiving a letter from ROSSTAT

After making changes to OKVED in the Unified State Register of Legal Entities, you must receive a new information letter from the statistical department with the assigned statistics codes. To do this, copies of documents certified by the signature of an authorized person and the seal of the organization are submitted to ROSSTAT in a file folder:

• extract from the Unified State Register of Legal Entities;
• Unified State Register of Legal Entities sheet with amendments made;
• decision of the founders to make changes to the Unified State Register of Legal Entities;
• OGRN, TIN certificates;
• the charter in the new edition or amendments to it;
• power of attorney from the director if new statistics codes are received by a representative of a legal entity.

You can receive a letter within 1 business day for 1990 rubles, for 2 – 1490. Decoding OKVED codes and each additional copy will cost 220 rubles.

Changing OKVED LLC when changing activities, purchasing an enterprise and in other similar cases is necessary procedure, which cannot be ignored. About 90% of all legal entities pass it. Step-by-step instruction will help you go through all the stages correctly and not make mistakes.

Reasons for changing OKVED

OKVED is a Russian classifier that contains more than 1,600 codes. Each of them corresponds to its own type of activity. When starting its activities, the LLC, among other things, fills out registration documents. They indicate one or more codes.

Since the organization itself chooses the type of business, digital values ​​are not assigned, but are chosen by the applicant. One code is indicated on the first page. This is the main activity, accounting for more than 60% of revenue. The rest are additional, and there can be as many of them as you like.

Tax authorities and statistics services cannot assign codes. Based on the information you provide, they can only register the information provided to them.

It is very important to fill out registration documents correctly. Depends on:

• tax amount;
• whether the activity is subject to licensing;
• amount of deductions.

There are cases when the codes do not correspond to the type of activity that the organization has chosen for itself. This may be in the following cases:

• change of LLC type of activity;
• purchase of a company;
• the main activity changes places with one of the additional ones over time;
• is added the new kind activities.

You can change your OKVED code at any time that is favorable for you and continue to comply with it. The procedure for changing OKVED is quite common: about 90% of all enterprises changed their type of activity at least once. According to Federal Law, the deadline for changing the code is 3 days from the date of introduction of these changes.

Change OKVED LLC

It must be remembered that in some cases the code is indicated in the LLC Charter. Therefore, changes need to be made to the Charter. And this is possible by paying the state fee. The application form for this is P13001, the fee for this will be 800 rubles.

It’s another matter when the Charter contains a clause that states: “The company reserves the right to carry out other types of activities.” In this case, there is no need to change the Charter, and the application form that needs to be filled out is P14001. In this case, no state duty is charged.

Regardless of the conditions under which the OKVED codes will be changed, 2 mandatory conditions must be met:

• the general director of the company must sign;
• The notary must certify the document.

Procedure

Step-by-step instructions for changing the OKVED code of a legal entity:

Step one. The application is filled out. The hint above will help you choose a form. If this is necessary, a meeting of the founders is first held.

Step two. Order an extract from the Unified State Register of Legal Entities at the local tax office. This paper will be required from the notary. The statute of limitations should not be more than a month. Depending on the requirements of the notary, it can be reduced to 10 days. The state fee for urgent registration of an extract is 400 rubles. If you are ready to wait five working days, then the usual state duty will be 2 times less, 200 rubles.

Step three. We are preparing documents. We will need:

• statement;
• Charter;
• OGRN certificate;
• TIN certificate;
• extract from the Unified State Register of Legal Entities;
• copies of the director’s or participant’s passport;
• certificates of OKVED codes in free form.

Step four. Documents must be certified by a notary. This is done by the director, who also certifies his signature on the application. If the director is unable to personally visit the notary, he must draw up a power of attorney for one of the participants.

Step five. All certified documents are sent to the tax office for registration. Instead, the tax officer provides a receipt for receipt of the papers.

Step six. After seven days, you can receive a certificate of receipt of new OKVED codes. This needs to be done as early as possible. Immediately after an enterprise or organization has entered into a new type of business. Penalties for non-compliance of the code with the type of activity will amount to 5,000 rubles.

When changing codes with amendments to the LLC Charter, before submitting documents to the tax service, you need to:

1. Schedule a meeting of founders.
2. Make changes or create a new charter.
3. Pay the state fee.

Also, in seven days you will be able to receive the necessary documents with the approved version of the Charter.

Video about changing OKVED codes

Since the most in a simple way changing codes is the first, it is recommended when drawing up the Charter to use the phrase that the company has the right to any different types of activities that are not prohibited.

A successful business is a living, dynamic system, and management must quickly respond to new market needs. Changing or adding new activities increases the sustainability of the business model and reduces the risk of losses under the influence of unpredictably changing conditions.

Officially registered companies and entrepreneurs are allowed to launch several business lines at once and change types of activities an unlimited number of times. The main thing is to formalize such changes correctly and on time: to enter new types of activities into the charter and the corresponding register (for an organization - the Unified State Register of Legal Entities, for an entrepreneur - the Unified State Register of Individual Entrepreneurs).

There are nuances that can be confusing

Thus, in some cases, a change of activity does not require any documentation, in others - for failure to notify or untimely notification of the tax service, the general director can be fined 5,000 rubles (clause 4 of article 14.25 of the Code of Administrative Offenses of the Russian Federation); in some cases, changes need to be made only in the Unified State Register of Legal Entities, in others - both in the register and in the charter of the LLC (application forms and state duty amounts are also different).

Organizations of all forms of ownership and entrepreneurs turn to us for clarification and professional support. We provide free consultations and promptly help clients change or add a type of activity “without complications” and their direct participation.

To resolve your issue, you only need the TIN and OGRN of your organization, TIN and a photocopy of the passport of the general director. To speed up and simplify the process, you can send the specified documents by email.

For those who want to solve the issue themselves, we have collected the most important relevant information and present a step-by-step algorithm of actions. You will learn: when it is not necessary and when it is “vitally necessary” to make changes to documents in connection with a change in types of activities, where to go, how long to wait and what documentation to prepare (we will talk about legal entities using the example of LLC, and at the end briefly about individual entrepreneurs ).

Is it necessary to make changes to the Unified State Register of Legal Entities and the charter of the LLC?

Many managers believe that there is no need to make changes to the constituent documents when changing activities, and there is no need to fear any negative consequences. This opinion is widespread, but 50% wrong.

Make changes to the Unified State Register of Legal Entities not necessary if:

• activities change within the scope of the types already listed in the charter and indicated in the Unified State Register of Legal Entities upon registration;
• the charter* does not contain any information about the types of activities or the information is not specified, there is no listing of OKVED codes and/or there is an entry: “any types of activities are permitted that are not prohibited by law.”

*It is not necessary to include information about the types of activities in the charter (clause 4 of article 52 of the Civil Code of the Russian Federation, clause 2 of article 12 No14-FZ “On Limited Liability Companies”), this is done at will**.

Make changes to the Unified State Register of Legal Entities mandatory if:

• the company began to conduct a new type of activity, the code of which was not reflected during registration;
• a decision was made to exclude one or more types of activities from the register.

If the type of activity changes, and the charter contains information about the types of activity according to OKVED, changes are made to both the register and the charter**.

**Despite the fact that it is not necessary to include information about types of activities in the charter, if the company initially decided to indicate such data, then they must be updated.

Management, within three days from the date of making a decision to change activities, is obliged to report changes to the Federal Tax Service at the current location of the company (Article 5 129-FZ).

Ignoring this rule is very “harmful”. Instead of a fine, you can get off with a warning, but there are other equally negative consequences. For example, organizations may be denied VAT deductions, participation in competitive bidding or tenders, it will be impossible to switch to special/preferential tax regimes, or reduce the amount of insurance premiums.

Step-by-step algorithm

The procedure for making changes can be represented in the form of 8 consecutive steps:

Step 1. Select OKVED codes

From July 11, 2017, activity codes must be selected from the classifier “OK 029-2014 (NACE Rev. 2).” It’s better not to limit yourself in the number of codes and enter several at once - for the long term, taking into account the organization’s development plans.

Step 2. Conduct a meeting and prepare minutes

The decision is made at an annual or extraordinary meeting of participants and is documented in the form of minutes. If there is only one participant, the decision of the sole founder is formalized. Several changes can be made to the protocol (decision) at once.

Important: from the moment the protocol (decision) is signed, the three-day period allotted for notifying the tax authority begins to expire.

Step 3. Fill out the application

We decide on the application form and fill out the necessary sheets:

• an application in form No. P13001 with a completed sheet “L” is used if changes are required to be made to both the charter and the Unified State Register of Legal Entities;
• an application in form No. P14001 with a completed sheet “N” is used if the charter does not indicate activity codes, and changes need to be made only in the Unified State Register of Legal Entities.

Step 5. We go to the notary (take the necessary documents with us)

Before submitting documents to the Federal Tax Service, they must be notarized. The set of documents must include:

• certificates of company registration and registration;
• application form No. P13001/form No. P14001;
• an extract from the register (notaries can receive an extract from the Unified State Register of Legal Entities online directly at your meeting, so check in advance whether you need to bring this document with you);
• updated charter (if changes were made to the constituent documents);
• passport and documents confirming the authority of the signatory (manager or legal representative).

Step 6. Pay the state fee (or skip this step)

A state duty of 800 rubles (clause 1 of Article 333.33 of the Tax Code of the Russian Federation) must be paid if changes are entered into both the charter and the register - according to form No. P13001. When submitting form No. P14001, there is no need to pay a fee.

Step 7. We send documents to the Federal Tax Service at the location of the organization

The following documents are submitted to the Federal Tax Service:

When changing the charter:

• application in form No. P13001;
• updated charter in 2 copies;
• protocol/decision on change of activities;
• a receipt confirming payment of the state duty.

Without changing the charter:

• application in form No. P14001;
• protocol/decision on changing activities.

The tax office accepts documents in person, by post or electronically. The manager himself or his representative with a power of attorney can submit documents in person (you will need a passport and documents confirming your authority/power of attorney).

Step 8. We receive documents from the Federal Tax Service

In just five working days you can receive ready-made documents in person or through a representative. If the applicant has indicated that he wishes to receive documents by mail, they will be sent to the specified address.

Features for individual entrepreneurs

The entrepreneur’s task is simpler: an individual entrepreneur does not have a mandatory charter, so it is enough to only submit an application to the tax office where the individual entrepreneur was registered. The application is drawn up according to a special form No. P24001, in it you need to indicate exactly what changes according to OKVED codes should be made to the Unified State Register of Individual Entrepreneurs. OKVED codes for individual entrepreneurs are selected according to the same classifier as for legal entities. On the appointed date, no later than five days from the date of submission of the application, the entrepreneur will be able to receive a USRIP entry sheet with updated types of activities.

There is no state fee for individual entrepreneurs.

An entrepreneur can also contact the MFC at his place of residence or a specialized company.

• When choosing codes according to the classifier, remember that some types of activities require mandatory licensing. Merely making changes to the charter and register does not give the right to engage in such activities.
• When amending the charter, add the following phrase: “Any types of activities are permitted within the framework of the legislation of the Russian Federation.” This measure will save your time and money. If the type of activity changes in the future, it will be enough to fill out an application according to f. Р14001, without payment of state duty.
• If you were denied registration of changes, but you do not agree with the decision, appeal the actions of the tax service within three months from the date of receipt of the refusal.